Idealist Help Center

Shipping materials to the fair

For city-specific instructions, please visit and select the city you wish to ship your materials to.

At most fairs, we will accept packages within a few days prior to the event. At some, we will not be able to receive packages at all. Please check city-specific instructions for each fair before sending your materials. Due to space availability, host schools will only receive packages for a certain period of time. We have indicated receiving dates for each fair – packages delivered before and after these dates will be refused.

At some fairs, particularly in New York and Washington, DC, the venue will charge a fee to receive and handle packages prior to the event. After reviewing the rates, complete and fax the necessary forms.
We strongly recommend traveling with your materials as, on the rare occasion, a package or two can get lost in the mail. Idealist and it’s partnering universities/venues are not responsible for lost materials. If you plan on sending materials back to your school after the fair, come prepared with payment information - either a courier account or credit card number.

Idealist is not responsible for shipping fees. If you prefer not to incur charges, we suggest shipping packages to your hotel instead or carrying them with you.
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