Idealist Help Center

Table set up and sharing

Each exhibiting program will have one table (usually three by six feet) and two chairs (more on request). If you plan to bring more than two table staff there is no additional charge. However, we only order catering for two representatives per school. Also, at some events there will be no table linen or plastic cloths, so please bring a school banner to cover your table. The tables will be arranged in alphabetical order by university name and then school name. It is important that your program is named correctly on Idealist, as we pull the list directly from our database. Please plan to arrive at the event space around 3:30p to allow your staff enough time to set up your booth

Please inform us if you're sharing your exhibit table with another program to ensure that both are listed on the fair handout. Notify us by sending an email to In the subject line, please put "Table sharing in <CITY>" We are only able to list the primary registered school on the online fair event page but, please contact us by the requested date, so we will be able to list both schools sharing the table on the handout.
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