In addition to a core set of cities we return to every year, we survey participating schools about cities they are most likely to come to for a future fair. We consider regional representation and the demographics of the city to make sure we'll have enough interest and attendance from prospective graduate students. We also consider factors such as location, accessibility by public transportation, capacity, available break out space, and date availability.
If you are interested in hosting an Idealist fair, feel free to contact us. Hosts are responsible for providing an event space for 60 to 100 exhibit tables and a room for catering, and the necessary equipment such as tables and chairs. Fairs are most successful when the venue is centrally located and easily accessible by public transportation.